AWAY SWIM MEET VOLUNTEER POLICY
PARENT PARTICIPATION REPORT FORM
Aquadart Parent Participation Policy and Volunteer Commitment
The Aquadarts depend on volunteers to run the team successfully, and each family is required to participate. The swim year is considered to be September 1st to August 15th and families are required to volunteer a minimum of 20 hours per swim year (5 hours per quarter). This amount will be prorated for swimmers who do not swim for the entire year. The major events that require volunteers are the team-hosted meets in May and September. Many volunteers are needed to run these meets. Volunteers are also needed for various jobs throughout the year, including officiating, Summerdart registration, and timing at our hosted swim meets.
Any family not meeting the participation requirement will be charged at a rate of $25 per hour for hours not worked during the year. Hours may not be carried over to the following year, and families are welcome to work more than 20 hours per year.
Parents can track their yearly volunteer hours on the DavisAquadart Parent Participation Program Report Form. This form is available on the Aquadart website under Family Handbook/Parent Participation. It is the responsibility of each family to have all volunteer hours documented and signed immediately after service is performed, and to turn in the document yearly no later than August 15.
Volunteer hours are waived for the first quarter of swimming for all families new to Aquadarts. We do this to enable families to ease into our program and learn about our many various volunteer possibilities before requiring the volunteer commitment. New families who wish to volunteer in their initial quarter are welcome and encouraged to do so. Families who have done previous sessions of Fall or Springdarts are not considered new, and are required to complete their volunteer commitment.
All Aquadart families are also required to participate in our fundraising efforts. All swimmers who swim in at least two sessions during the swim year are required to raise a minimum of $75 to support the Swim-A-Thon each summer, whether or not they actually swim in the Swim-A-Thon. Those swimmers not meeting this requirement will be assessed a $75 fee. Swimmers who are enrolled in Aquadarts for any part of the year but are enrolled in Summerdarts during the summer participate in the Summerdart Swim-For-Fun(ds) instead of the Aquadart Swimathon, and required to raise a minimum of $75.
Away Swim Meet Support
Timing or officiating at away swim meets that your swimmer has entered is required. These are shared responsibilities among all teams based upon the number of entered swimmers per team. It is not part of the annual volunteer commitment, but in addition to it.
• Families with a swimmer entered in the meet will receive an email several days prior to the meet with instructions for job sign-up on the Aquadart website.
• All shifts are on a first-come, first-served basis.
• Families who sign-up to officiate are not required to time.
• Timing shifts will be approximately 2 hours.
• Some meets may require that families cover more than one shift.
For more information on the volunteering, please contact the Volunteer Coordinator, Kerry Halsted, at (firstname.lastname@example.org).